The market has plenty of signing tools, plenty of file-sharing tools, plenty of data rooms. What it lacks is a system that links the agreement, the documents, the access, and the record into one governed workflow — and proves the link held.
Today, a typical confidential exchange uses three tools that do not talk to each other. Three audit trails. No link between them.
Arkin Vault is the system between your signing tool and your DMS. We do not replace your signing platform — we treat its completion event as a release condition. We do not replace your DMS — we generate the evidence pack that lives alongside the matter. What we add is the governance in the middle.
The scope is broader than "NDA signing." Six capabilities, one workflow:
Your counsel-approved NDA, a saved template, an Arkin standard, oneNDA / Bonterms, or completion from an external signing platform.
One-way or mutual NDA, confidentiality acknowledgment, wet-sign upload with admin approval, external-platform event, manual approval — often in combination.
Recipient verification, watermarked pages, optional page-level download or print, expiry, instant revocation, max-views limits.
Executed agreement, document list, recipient roster, release event, access log, retention policy — all linked to one Exchange ID.
One-click structured record: agreement hash, signer identity, completion timestamp, document hashes, every access event. Downloadable as PDF + JSON.
Rules run on their own. Expired documents purge, ESIGN signature events kept for the legal window, legal holds suspend deletion.
We have been deliberate about the boundaries.
| If you use today... | Here is what Arkin Vault changes |
|---|---|
| Email + DocuSign + Drive | One workflow instead of three. The NDA, the documents, and the audit trail live in the same artifact. |
| DocSend or similar tracker | DocSend tracks document opens; it does not gate them on an executed agreement. Arkin Vault enforces the agreement before any view event is possible. |
| A virtual data room | VDRs are built for one-to-many investor diligence at $5k–$25k/year. Arkin Vault serves the one-to-one or one-to-few confidential exchange at a fraction of that. |
| Your firm DMS + a shared NDA folder | The DMS holds the executed PDF. It does not enforce that the PDF was signed before the documents were sent, and it does not produce a portable evidence pack on demand. |
| Wet-signature scans and email back-and-forth | Wet-sign capture supports upload, admin review, approval, and evidence labeling as "manually completed" — honest about what the workflow was. |
Of enterprises operate multi-cloud strategies — meaning confidential documents already live across multiple platforms.
Flexera State of the Cloud Report, 2024Average cost per breached record — multiplied by every confidential document that should have stayed sealed.
IBM Cost of a Data Breach Report, 2024Per-user monthly cost of enterprise e-signature alone — before storage, DMS, and the workflow between them.
DocuSign / Adobe Acrobat Sign / Zoho Sign public pricingThe hard problem in modern records management is not capacity. It is provenance — the chain of custody from agreement to access to retention.
Industry view, ARMA-aligned records-management practice
Three converging realities make confidential exchange harder than it used to be:
Arkin Vault sits at the intersection of those three pressures. Narrow enough to ship and support. Broad enough to actually solve the problem.
Half an hour, your NDA, your documents. No deck.
Book a 30-minute conversation